2. Name of Applicant:*
4. Name of Organization:*
6. Address:*
8. Phone Number: (Cell)*
9. (Work)
11. Email Address:*
13. Date of Event:*
    Date of Event:
14. Time:*
    Time:
16. Number of People Expected:*

20. USE OF MUNICIPAL MEETING ROOM

    The City of Wheaton provides a meeting room for private groups and organizations at Wheaton City Hall, subject to the following terms and conditions:

    The Conley Room is available for meetings at a fee of: $30.00 / per meeting. (Note: Fee will be invoiced upon reservation approval.)
    If you have any questions, please call the City Clerk's Office at 630-260-2012 or email: cityclerk@wheaton.il.us.

    Terms & Conditions

    The terms and conditions associated with the use of the meeting room are written to be content-neutral and are applied equally to all groups and organizations. Terms and conditions of the use of the meeting room are as follows:

    1. The meeting room shall be available to any group of persons or organization residing in, or having members residing in, the City of Wheaton.
    2. Meeting room shall only be available during regular business hours (Monday through Friday, 8 a.m. - 5 p.m.; meetings must conclude by 5 p.m.) The maximum occupancy for the Conley Room is 49.
    3. Applicants for the use of the meeting room shall submit a request for the use of a meeting room no less than 72 hours prior to the proposed use. Any person, or designated representative of an organization or group seeking the use of the meeting room, shall provide the City with their name, address, the estimated number of persons attending the meeting, and a contact phone number. In the case of an organization, the name of the organization shall also be provided. Requests for meeting room use should be submitted online to the City Clerk.
    4. A group or organization shall be granted the use of a meeting room subject to prior reservation(s), official City business, or unavailability due to conditions such as construction, etc.
    5. All meetings shall be open to any member of the public wishing to attend, except that members of the public shall not be allowed to participate in a meeting without the organizer’s permission. No member of the public attending a meeting shall be disruptive of the meeting.
    6. All groups or organizations shall conduct their meeting so as not to interfere with or disrupt any other activities, meetings, or functions being conducted at City Hall.
    7. The maximum period of use of a meeting room for any meeting by a single group or organization in any business week shall be three (3) hours.
    8. Any municipal-owned phone(s) located within the meeting room/employee lounge area shall not be used by a group, organization, or attendees during a meeting.
    9. No food or beverage except water, coffee, or tea shall be allowed in the meeting room during the meeting.
    10. Persons or organizations shall return any meeting room to its pre-meeting condition before leaving. Failure to do so will result in the denial of future use of meeting rooms by the group or organization.
    11. For any meeting room use at City Hall, no on-site parking is available; users should utilize on-street parking or the municipal parking garage; violators will be subject to ticketing.

    Revised 9/10/2025
22. Electronic Signature:*
24. Confirmation of Electronic Signature:*

    1. I understand that checking this box confirms I have read the terms and conditions above and agree to comply with them.
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