2. This form must be completed online. For any questions, contact the City Events Coordinator:
   Events Coordinator
   900 W. Liberty Drive,
   Wheaton, IL 60187
   630-260-4861 (phone)
   630-260-4865 (fax)
   events@wheaton.il.us
   Hours: M-F 9 am - 4 pm
4. Event Name
6. Applicant / Host Organization Name
8. Primary Contact Name
9. Title/Position
11. Organization Address, City, State & Zip
13. Phone #
14. Mobile #
15. Email Address
17. Event Description

    Please check any boxes that describe your Special Event or features of it.

    1. March
    2. Walk/Run/Race

    1. Carnival/Fair
    2. Parade

    1. Filming Production
    2. Alcohol Service or Sales

    1. Other*
19. *Other
21. Event Description (Please Describe your event in as much detail as possible)
23. Location of Event
25. Event Date(s)
26. Event Start Time
27. Event End Time
29. Organization/Event Website
30. Facebook
31. Twitter
33. Will event set-up occur before the event date?

    1. Yes

    1. No
35. Event Set-up Date & Time
36. Event Dismantle Date & Time
38. Estimate Attendance/Participants
39. Number of Event Staff & Volunteers
41. Is this event open to the public?

    1. Yes

    1. No
43. Has this event taken place before?

    1. Yes

    1. No
45. Have there been any changes to the event?

    1. Yes

    1. No
47. If yes, please describe the changes:
49. On-Site/Day of Event Contact Name (if different from primary contact)
50. Title/Position
52. Mobile #
53. Email Address
55. Please list event sponsors:
57. Will this fundraiser/charity event be collecting proceeds?*

    1. Yes

    1. No
59. Which organization(s) will the proceeds benefit?
61. Will your event be held on City property (including streets, sidewalks, trails, walkways, parkway, or on other public rights-of-way) and/or does your event require City services? City services include but are not limited to: City Personnel (Police, Fire, Public Works), barricades, signage, vehicles or equipment.*

    1. Yes

    1. No

    If you selected 'No' (your event will not be on City Property and you do not need City services), please skip down to the PERMITS section of the application.
63. Please explain what City Services you are requesting
65. EVENT DETAILS
67. STREETS & SIDEWALKS
    You are required to notify all residents & businesses affected by your event’s street closures no later than 15 days before the event date. The Special Event Committee may require additional volunteers, city equipment (barricades, signs, etc.), and police personnel for sufficient traffic management. You are responsible for all costs related to traffic management, including city services.
69. Does your event require the closure of sidewalks or streets?

    1. Yes

    1. No
71. How many volunteers/staff will be available to oversee street closures?
73. Is your event a race/run?

    1. Yes

    1. No

    In order to minimize repeated road closures in the same geographic area, particularly involving heavily used thoroughfares, special events using the same or similar routes should not be scheduled on the same day, subsequent days, or on subsequent weekends within the year. A Route Map is required for any event (such as runs/walks/races) that requires the use of streets, sidewalks, or trails.
75. Number of confirmed runners from previous year
77. POLICE & SECURITY
    Your event may require the use of police officers for public safety and/or traffic management. These needs will be determined by the Special Events Committee as part of the application/event review process.
79. Will you have private contracted security at your event?

    1. Yes

    1. No
81. Provide Security Company Name / Contact Information:
83. FIRST AID/EMERGENCY MEDICAL/FIRE STANDBY SERVICES
    If estimated attendance will exceed 25,000 per day and/or the event involves high-risk activities (i.e. bike race, rodeo, demolition derby, etc.) and/or the event is planned for a timeframe that has a high probability for extreme weather conditions (as determined by the City of Wheaton's Special Event Committee) first aid/emergency medical and/or fire/emergency standby services are mandatory and will be provided for at the expense of the event host.
85. Will first aid, emergency medical or fire/emergency standby services be provided?

    1. Yes

    1. No
87. Describe the types of services that will be provided and where, indicate on Site Map:
89. Are you requesting the Wheaton Fire Department provide any of the described services?

    1. Yes

    1. No
91. UTILITIES
93. Will your event require electricity?

    1. Yes

    1. No
95. Will you be providing your own power source (generators)?

    1. Yes

    1. No
97. If applicable, describe any power source needs you request be provided by the City:
    Indicate on your Site Map where any power sources will be located.
99. GARBAGE & RECYCLING
    You are responsible for making sure all recycling and trash debris within the area of the event is cleaned up. This includes public streets and nearby areas that are reasonably related to the event. The applicant will reimburse the City of all expenses associated with repairs for damage to property or additional clean-up necessary as a direct result of the event.
101. Will you be providing collection containers for recycling and trash at your event?

     1. Yes

     1. No
103. How many trash cans on site:
     Indicate all station locations on your Site Map.
104. How many recycling collectors on site:
106. SANITATION SERVICES
     All temporary facilities shall be removed immediately following the event.
108. Will you be providing Sani-cans, sinks, hand-washing stations, and/or other water services?

     1. Yes

     1. No

     If yes, include these locations on your Site Map.
110. Provide Sanitation Company Name / Contact Information:
112. ANIMALS
114. Will your event include animals?

     1. Yes

     1. No
116. If yes, describe the animals and activities related to animals featured at your event. This includes but is not limited to petting zoos, pony rides, dog walks/runs, and fair exhibits:
118. FILM PRODUCTIONS
     If your event involves filming for commercials, movies, television, and/or other media, please fill out the FILM PRODUCTION section below.
120. Please indicate what type of production you are requesting to film.

     1. Feature Film
     2. Independent Film
     3. Commercial

     1. PSA
     2. Web Series
     3. Music Video

     1. Student Project
     2. Documentary

     1. TV Series/Pilot
     2. Other
122. Project Title / Description
124. List production location(s) and filming dates:
126. Are you requesting any street closures? If so, please list here and indicate on Site Map.
128. Budget
129. # Cast & Crew
130. # Production Days
131. # Vehicles On-Site
     Provide parking plan on Site Map
133. FOOD & BEVERAGE SALES
     If food will be served at your event, contact the DuPage County Health Department for Temporary Food Service Permit(s) as required. For more information contact the DuPage County Health Department: 630.682.7400 -www.dupagehealth.org/food-safety
135. Will food be served at your event?

     1. Yes

     1. No

     If food will be served at your event, a copy of any related permits from the Health Department will need to be submitted as part of your application.
137. Will alcohol be served or sold at your event?

     1. Yes

     1. No

     If alcohol will be served or sold at your event, additional permits and fees for City Services may be required.
139. Please describe alcohol service and sales and indicate on Site Map if applicable:
141. PERMITS
     Permits may be required for any events featuring the following: Fireworks, Tents, Stages, Amusement Rides & Attractions, Circus, and Live Music/Sound Amplification
143. FIREWORKS
     Any fireworks or pyrotechnic requests must be reviewed for approval by the Wheaton Fire Department.
145. Will your event feature a fireworks display?

     1. Yes

     1. No

     If yes, submit Fireworks Ordinance compliance-related documentation with the permit application.
147. Describe Specific Location & Time of the Fireworks Display and indicate on Site Map:
149. TENTS
     After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a tent permit(s) from the Building and Code Enforcement Department.
151. Will any tents 400 square feet or larger be used?

     1. Yes

     1. No
153. Number of Tents:
154. Tent Set-up Date
155. Tent Removal Date
157. Describe what the tents will be used for and indicate them on your Site Map:
159. Will you be contracting the installation of tents?

     1. Yes

     1. No
161. Tent Contractor Name / Contact Information:
163. STAGES
     After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a stage permit(s) from the Building and Code Enforcement Department.
165. Will any stages be used in your event?

     1. Yes

     1. No
167. Number of Stages:
168. Stage Set-up Date:
169. Stage Removal Date:
171. Describe what the stages will be used for and indicate them on your Site Map:
173. Stage Manufacturer and Model Information:
175. Will you be contracting the installation of stages?

     1. Yes

     1. No
177. Stage Contractor Name / Contact Information:
179. AMUSEMENT RIDES & ATTRACTIONS
     Complete this section if your event will feature a carnival, circus, or any other amusement activity such as amusement rides, amusement attractions, or animals. Indicate all amusements and amusement activities on your Site Map. After reviewing your application, the special event committee may require you submit additional documentation and fees to obtain an amusement license from the Building and Code Enforcement Department.
181. Will your event feature amusement rides? (Any mechanized device or combination of devices which carries passengers along a fixed/restricted path)

     1. Yes

     1. No
183. How many amusement rides will you have at your event?
     Include a list of all amusement rides and associated state licenses with your application.
185. Will your event feature amusement attractions? (any game of skill, show, exhibition or non-amusement ride entertainment device)

     1. Yes

     1. No
187. How many amusement attractions will you have at your event?
     Include a list of all amusement attractions and associated state licenses with your application.
189. CIRCUS
     After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a circus permit from the Building and Code Enforcement Department.
191. Will your event feature animals?

     1. Yes

     1. No
193. Describe the animals and activities related to animals featured at your event. This includes but is not limited to petting zoos, pony rides, dog walks/runs, and fair exhibits:
195. LIVE MUSIC/SOUND AMPLIFICATION
     After reviewing your application, the special event committee may require you to submit additional documentation and fees to obtain a sound amplification permit from the Planning Department.
197. Will your event feature live music or sound amplification?

     1. Yes

     1. No
199. Please describe the live music or sound amplification planned for your event:
201. VEHICLES
203. Are vehicles being used as part of the event set-up or take down or a vehicle is being operated in relation to the event?

     1. Yes

     1. No

     If vehicles are being used, vehicle coverage is required on your insurance policy.
205. ATTACHMENT SPECIFICATIONS
207. SITE MAP

     A detailed site map is required for events. Submit, in color, in an electronic format, or a clear and legible hand-drawn map on a single sheet and attached as a separate document with this application. Submit to the Event Permit Coordinator.
     
     Specifications: The Site Map shall include the following information:

     • North, indicated by a directional arrow symbol.
     • Name of the venue/location of event, and surrounding street and intersection names.
     • The overall Event Area (including on/off-site parking).
     • Location of all temporary and permanent structures (including but not limited to stages, vendors, booths, tents portable toilets, vehicles, shelters, water stations, amusements, etc.
     • Location of electrical equipment and services (generators, outlets, spider boxes, cord covers, etc.)
209. ROUTE MAP

     A detailed route map is required for events that require the use of streets, sidewalks, or trails (such as runs/walks/races). Submit, in color, in an electronic format, or a clear and legible hand-drawn map on a single sheet and attached as a separate document with this application to the Event Permit Coordinator.
     
     Specifications: The Route Map shall include the following information:

     • North, indicated by a directional arrow symbol.
     • Name of the venue/location of event, and surrounding street and intersection names.
     • The overall Event Area (including on/off-site parking).
     • Start and Finish lines.
     • Directional arrows showing path of travel.
     • Any signs placed on route by event producer.
     • A list of all proposed street and/or sidewalk closures.
     • A proposed traffic management plan.
     • A pedestrian route detour if sidewalks will be closed.
211. EMERGENCY PLANS

     Emergency plans are required for all events. Emergency situations may result from one or more of the following: A natural event such as a storm, tornado, flood, or other force of nature, a situation that affects the safety of human life or damages physical property, or a situation in which the operations of the event have an impact on the public.
     
     Specifications: The Emergency Plan should include the following:

     • Contact personnel authorized to provide statements about the event or emergency.
     • Details of signage and methods of informing the public about first aid locations, lost children, lost and found, etc.
     • An identified evacuation area with evacuation route.
     • Procedures you will follow in case of an emergency or disaster at your event.
     • Communication methods and procedures you have made with your event management team, and with necessary authorities (Police, Fire).
     • Information about how you have prepared your volunteers and staff to handle an emergency situation.
     • Copies of your emergency plan are required to be on site at the event and submitted to the Special Event Committee.
     • Fire/Hazard Safety measures.
     • Emergency contact information for person(s) with decision-making authority at the event location with celluar telephone number(s).
     • Method for monitoring weather conditions.

     Attachments Due With Your Application:

     The attachments below are required to be submitted with your application in order for your application to be considered complete.

     • Completed Event Permit Application
     • Applicant Signature
     • Site Map and/or Route Map
     • Emergency Plan
     • Certificate of Insurance
213. Confirmation of required attachments*

     1. I understand that my application will not be considered complete until I submit the five attachments listed above.

215. Other attachments that may be required. Any additional required documentation will be specified by the Special Event committee based on application submission.

     Certificate of liability insurance for special events will be required. Amount required will be specified by the event committee after application submission initial review.

217. • List of Amusement Attractions and Rides
     • Fireworks/Pyrotechnics ordinance compliance documentation
     • Liquor License ordinance compliance documentation
     • Tent permitting

     All attachments can be sent to events@wheaton.il.us. Please indicate the name of your event and "attachments" in the subject line.

219. APPLICATION FEES
     Application fees will be determined by the event coordinator. Payment of the application fee will be required prior to issuance of an event permit. Please refer to the Fee Schedule for application fees.
221. STATEMENT OF AFFIDAVIT & SIGNATURE
223. I (type name below) hereby certify that I am authorized to: execute this Event Permit Application; and to make operating decisions for the (type business name below), hereinafter (“Applicant” ), related to this Event Permit Application. I further certify that the statements and information I have provided on this application are true and accurate. If the Event plans change, I shall submit a revised application or additional information accordingly. I understand that “change” shall mean any change in: dates or hours of operation, event characteristics, anticipated number of participants and attendees, event location, participant and attendee costs or any other substantive change that may affect City property. I understand that all information provided by me and contained in this application may be subject to public disclosure, as will be determined by the City, in in conformance with applicable law and in some instances in its discretion. I have read, understand, and agree to abide by the City of Wheaton’s Code of Ordinances and any rules and regulations governing the proposed Event. The Applicant agrees to comply with all requirements of the City, County, State, Federal Government, and any other applicable entity which may pertain to the use of the proposed Event venue and the conduct of the Event. I, on behalf of the Applicant, understand that the failure to comply with the City of Wheaton’s Code of Ordinances and any rules and regulations pertaining to the proposed Event, or the maintenance of the public peace or health is grounds for immediate cancellation of an Event by the City Manager or Chief of Police. I am fully authorized to commit the Applicant to be financially responsible to the City for any costs and fees incurred by or on behalf of the Applicant or by the City as required by City Code. I, on behalf of the Applicant, acknowledge that if this Event Permit Application is for an Event that is not considered an expressive activity as defined by Section 10-4 of the Wheaton City Code, and if the Event violates any applicable City Codes, the Applicant may be prosecuted for such violation of those City Codes as the Event holder regardless of whether the Applicant directly participated in the misconduct, so long as the participants in the misconduct are attendees of the Event. I, on behalf of the Applicant, understand that in the absence of the promises contained in this Statement of Affidavit and Signature, the Applicant has no right to use City property to the partial exclusion of others and that the temporary use of City property constitutes sufficient consideration for the promises set forth herein. As a duly authorized representative of the Applicant. I understand and agree that the signature provided is binding on Applicant and that both I and the Applicant waive any and all rights to deny the validity of the signature provided on this Event Permit Application.
225. Name:
226. Date:
228. Business Name:
230. Confirmation of Signature*

     1. I understand that checking this box constitutes a legal signature confirming the statements made above.
Leave This Blank:


234. 1. Receive an email copy of this form.
235. Email address

     This field is not part of the form submission.

236. Submit

* indicates a required field