Purchasing Process

Contracts & Purchases Exceeding $20,000

Effective April 20, 2018, all formal solicitations issued by the City of Wheaton, with a value of more than $20,000, will only be advertised and available on DemandStar.

Interested vendors shall register to receive notification of solicitations for bids, proposals, and quotes from the City of Wheaton by registering at www.demandstar.com/demandstar-subscription-options.asp.

Contracts for services with a value of more than $20,000 must go through the formal public Request for Proposal (RFP) process with some exceptions as stated in the City Code and State Statutes. Purchase orders or contracts for materials valued at more than $20,000 must go through the formal public Request for Bid (RFB) process. The award for these bids goes to the lowest responsive, responsible bidder unless the City Council decides it is in the best interest for the City of Wheaton to do otherwise.

Businesses can find out about upcoming opportunities in several ways:

  • Subscribe to DemandStar, a service that automatically notifies businesses when a Request for Proposal (RFP) or Request for Bid (RFB) related to their industry is made. (There may be a nominal fee for this service.)
  • Send an email to the City of Wheaton’s Purchasing Officer.

Contracts & Purchases between $5,000 and $20,000

Purchases for materials or services between $5,000 and $20,000 require individual City departments to obtain three competitive price quotations. Businesses are encouraged to contact departments directly. Businesses that are unsure of which department to contact or that are selling an item or service that more than one department would use may email the Purchasing Officer.